Privacy Policy (Internal Use Only)
This Privacy Policy is established exclusively for compliance and internal governance regarding automated data workflows and integrations. It outlines how Keynote Capital LLC and Homeowners First LLC **handle internal data** when using automated tools like n8n, ensuring transparency and security within the organizations.
1. Policy Scope and Intent
This policy applies solely to data accessed, processed, or stored by the automated workflows utilized by Keynote Capital LLC and Homeowners First LLC. **We do not collect data from external users or third parties through these automations.** This document confirms that the data handling is limited to administrative and operational data required for internal business purposes.
2. Data Collection
The only data accessed by the internal automation platform (including the **n8n** workflows) is transactional and financial information residing within the QuickBooks accounts belonging to Keynote Capital LLC and Homeowners First LLC. This data may include, but is not limited to, invoices, bills, account balances, and journal entries necessary to perform the designated internal accounting tasks.
3. Use of Data
Data accessed via QuickBooks is used exclusively for the purpose of operational efficiency and internal reporting. The data is processed only to execute the specific, documented automated workflows, such as reconciliation, reporting generation, and data synchronization between Keynote Capital LLC and Homeowners First LLC internal systems. **The data is not used for marketing, analysis concerning external users, or any commercial activity directed at third parties.**
4. Data Security
Access to the automated workflows and the data they process is strictly controlled and limited to authorized personnel (including the designated officer). The organizations implement internal security measures, including access controls and secure network environments, to protect against unauthorized access, use, or disclosure of the internal financial data.
5. Data Retention
Financial data processed by the automation tools is subject to the data retention policies of the underlying systems (e.g., QuickBooks) and the internal accounting requirements of Keynote Capital LLC and Homeowners First LLC. Data is retained only for as long as necessary to meet legal, financial, and operational obligations.
6. Contact Information
For questions or clarification regarding this Privacy Policy or the internal data practices described herein, please contact the officer managing the integrations:
aaron@keynotellc.com